Board of Trustees

A Theater Company will typically include a group of Administrative/Officers who are on a Board of Trustees (or Board of Directors), who may have the titles Managing Director, Artistic Director, Director of Development and Company Stage Manager.

And corporations may also have a President, Vice President, Treasurer and Secretary who have very similar roles as those on the Board of Trustees of a Theater Company.

Triangle Circle Players is combing these common roles and titles, in their Board of Trustees.

The Board of Trustees will direct the affairs of the Theater Group/Company and Corporation and the Officers/Directors shall include those listed below.

Managing Director/President

The President shall be the Chief Executive Officer of the Corporation and shall exercise the powers normally associated with such position. The President shall serve as the Chair of the Board of Trustees and preside at all meetings of the Board of Trustees. The President shall also function as the Managing Director of the theater company, who will also have the following responsibilities:

  • raising money for the company or production
  • obtaining the theatre and studio space for auditions, rehearsals, the building and assembling of the technical elements and performance
  • obtaining and managing all personnel by recruitment, audition or employment with the advice of the director, musical director, choreographer, technical director and designers
  • performs disciplinary actions when required
  • appoints and dissolves any required committees
  • preparing the budget
  • signing contracts
  • establishing procedure for handling income and paying expenses
  • directing publicity and promotion
  • supervising all business aspects of the company or production: ticket sales, house
  • authorize all expenditures

Artistic Director/Vice President

The Vice President shall act as President in the absence or disability of the President. The Vice President shall also function as the Artistic Director of the theater company, who will also have the following responsibilities, with the advice and approval of the Managing Director:

  • setting the artistic goals of the company
  • choosing the season of productions, with the guidance, perhaps, of a play reading committee
  • selecting the directors for these productions
  • selecting, usually with the advice and suggestions of the play directors and the approval of the Managing Director, the creative (and possibly technical) staff for the individual productions
  • arranging for readings, workshops, classes; selecting the creative staff for them
  • overseeing the rehearsal processes for all shows and maintaining the continued artistic integrity of the company
  • overseeing all aspects of production and intervening, if necessary, to solve creative problems as they appear
  • generally supervising all creative aspects of running the company

Director of Development/Treasurer

The Treasurer shall have care and custody of all funds of the Corporation and shall cause financial reports to be prepared as required by the Board of Trustees. The Treasurer shall also function as the Director of Development for the theater company, who will also have the following responsibilities, with the advice and approval of the Managing Director:

  • writing grants
  • contacting corporations, Arts funding groups, and Foundations to solicit funds
  • arranging for fundraising events (benefit performances, special events, dinners, parties, etc.)
  • finding potential Executive Producers for a show

Company Stage Manager/Secretary

The Secretary shall keep records of the proceedings of the Board of Trustees. The Secretary shall also keep the archival records of the Corporation. The Secretary shall also function as the Company Stage Manager of the theater company, who will also have the following responsibilities, with the advice and approval of the Managing Director:

  • supervising and advising the stage managers hired for individual productions
  • organizing and maintaining theatre owned props and costumes, and regulating their use among the company’s productions
  • acting as liaison between the creative and technical staffs of all of the company’s productions for the season
  • organizing and maintaining the rehearsal, building, and production schedules for the company’s productions and allowing efficient use of the facilities including the stage, rehearsal rooms, piano, dressing rooms and other facilities

 

Leave a Reply

A NJ theater production company focusing on LGBTIQ topics.